Westwood Medical Centre | Practice Policies
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APPOINTMENTS

 

An appointment is required if you have a non-urgent condition or routine problem to consult with our doctors. We request that you make a longer appointment if you have a complex or multiple problems to attend to, or require detailed forms to complete. This assists our doctors to attend to your needs adequately and helps prevent lengthy waiting times by running late.

 

ONLINE BOOKINGS

 

You can book your appointments on-line via your phone or computer. Simply click on the Book Appointment Online button to the right of screen and follow the prompts.

 

FEES

 

Bulk Billing is available for all patients for standard consultations.

 

REFERRALS, PRESCRIPTIONS, FORMS

 

Please make an appointment with your doctor to have these services completed. If you are unable to make a time to have these attended to, a fee can be paid to have your doctor complete a request for scripts or referrals with a days notice to complete the request.

 

RESULTS

 

Please make an appointment to follow-up test results ordered by your doctor. This includes radiological tests such as X-rays and scans. Most routine test results are available 48hrs after they are requested. Some results require more time to be available and generally your doctor will advise you if a longer wait applies to your tests. Results will generally not be provided over the telephone. Urgent abnormal test results will be brought to your attention by a doctor or one of our staff members. However, the follow-up of your test results is your responsibility and we recommend arranging your follow-up appointment at the time of your test being undertaken. Follow-up appointments for results are generally bulk billed.

 

REMINDER SERVICE

 

As a commitment to providing a quality preventative medical service, our practice will from time to time send out an invitation to participate in a preventative health screening appointment or activity appropriate to your care. Please contact our friendly reception staff to make an appointment to participate in any invitation received or to receive further information. If you do not wish to participate in our reminder service please let our reception staff know.

 

CANCELLATION AND MISSED APPOINTMENTS

 

Please advise our receptionist staff as early as possible if you need to cancel or change your appointment as this will allow other patients access to a doctor. This is especially important during busy peak times such as winter cold and flu season and busy periods at the start and the end of the week. We reserve the right to charge a cancellation fee for missed appointments. We reserve the right to not allow future appointments to be made if more than 3 are missed without notification.

 

AFTER HOURS CARE

 

In the event our centre is closed your call will be diverted to the National Home Doctor Service. The direct number for this service is 13-DRSICK or 13-7425.

 

PHONE POLICY

 

To give each patient the best consultation possible, doctors prefer not to be interrupted by phone calls. Practice staff are happy to take a message and the doctor or nurse will return your call as soon as they are available.

 

INTERPRETER SERVICE

 

Our staff are able to arrange an interpreter to assist you or a family member when attending one of our practitioners for a consultation. Please let our staff know if you require this service at the time you book your appointment. A longer appointment will generally be required if using this service.

 

ACCESS TO MEDICAL RECORDS

 

Your medical record is a confidential document. It is the policy of this practice to maintain the security of personal health information at all times and to ensure that this information is only available to authorized staff. We abide by the Australian Privacy Principles available at www.privacy.gov.au/health/index.html.

 

SMOKING POLICY

 

This practice has a strict no smoking policy.

 

YOUR RIGHTS

 

If you have a problem, we would like to hear about it. Please feel free to talk to your doctor, receptionist or Practice Manager. You may prefer to write to us or use the suggestion box. We take concerns, suggestions and complaints seriously.

 

INFORMATION AND COMPLAINTS

 

Questions about privacy and our privacy policy may be discussed with your doctor or our Practice Manager. We welcome your feedback and hope that we can meet your privacy expectations. A copy of our complete Privacy Policy is available for your perusal if required.

 

If you remain dissatisfied you may contact the Federal Privacy Commissioner, GPO Box 5218, Sydney, 2000 or ring the Privacy Hotline on 1300 363 992